Accounting and Bookkeeping
1099s for Architecture and Engineering Firms: The New $2,000 Threshold and What to Fix Before January
QUICK ANSWER For payments made in 2026, an architecture or engineering firm files Form 1099-NEC only for payees it paid $2,000 or more, up from $600. Subconsultants are usually the largest group affected. Before January, collect a W-9 from every subconsultant, check that each payment is coded to the right vendor and project, and confirm…
Read MoreAjera Dashboards and KPIs: The Reports Principals Should Actually Be Watching
Ajera can produce an enormous amount of information. That’s both its strength and the reason so many principals quietly ignore it. When a system can report on everything, it’s easy to end up watching nothing, or worse, watching a cluttered dashboard that buries the few numbers that actually matter. The firms that get the most…
Read MoreForecasting in Ajera: How Principals Use Backlog, Fee Burn, and Staffing to Prevent Surprise Losses
Most firms can tell you how a project went after it’s finished. The firms that stay profitable can tell you how it’s going to go while there’s still time to change the outcome. That difference is forecasting, and it’s the discipline that separates principals who are surprised by losses from those who see them coming.…
Read MoreAjera Year-End Readiness Starts Now: The Setup Decisions That Make December Painless
By the time most firms think about year-end, it’s already too late to do it comfortably. December arrives, the books need closing, and suddenly every shortcut taken earlier in the year resurfaces at once. It doesn’t have to be that way. The firms that close cleanly in December are the ones that prepared their system…
Read MoreMonthly Close for Project-Based Firms: The CAS Cadence That Prevents Mid-Year Chaos
Most project-based firms don’t struggle because they lack accounting software. They struggle because their financials don’t close consistently enough to guide decisions. By May, that starts to hurt, you’re planning summer staffing, reviewing backlog, and trying to understand whether you can take on the next big project. A tight monthly close is the foundation of…
Read MoreAjera Timesheets and Approvals for A/E Firms: The Weekly Workflow That Protects Utilization and Margin
In a project-based architecture or engineering firm, time is not just payroll. It’s inventory you bill, manage, and learn from. When timesheets are late or approvals are inconsistent, the numbers in Deltek Ajera project accounting (and the decisions you make from them) get noisy fast. This matters even more as spring ramps up. April is…
Read MoreYear-End Bookkeeping Checklist: Close the Year With Confidence
As the calendar year wraps up, small business owners often find themselves buried in receipts, scrambling to finalize invoices, and chasing down last-minute reports. Year-end doesn’t have to be chaotic. With a clear, practical checklist in place, you can close out your financials with confidence, ensure your business is tax-ready, and start the new year…
Read MorePreparing Your Project Accounting Systems for Year-End: Don’t Wait
For architecture and engineering (A&E) firms, year-end can sneak up fast—especially when projects are still in motion. Waiting until December to address your project accounting processes can lead to missed revenue, poor reporting, and a stressful close. The smartest firms start preparing early, reviewing both project-level data and firm-wide financials before the fourth quarter ends.…
Read MoreWhy Accurate Bookkeeping and Project Accounting Are Critical for A&E Firms
Architecture and engineering (A&E) firms are uniquely structured around projects. From concept to close-out, each project involves a mix of phases, personnel, and timelines that require careful financial oversight. Traditional bookkeeping alone doesn’t capture the complexity. That’s where project accounting comes in. Together, accurate bookkeeping and project-level financial management form the foundation of sustainable profitability…
Read MoreHire a Deltek Ajera Consultant to Boost Your Firm’s Year-End Efficiency
As the year draws to a close, architecture and engineering (A&E) firms often face the challenge of wrapping up projects, finalizing accounts, and planning for the upcoming year. Amidst these tasks, ensuring efficient project management and accounting becomes paramount. This is where hiring a Deltek Ajera consultant can make a significant difference, streamlining operations and…
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